Admin Assistant


Admin Assistant


MBM is a national independent Australian owned property consultancy specialising in Quantity Surveying, Building Consultancy, Tax & Asset Services, PPP Advisory, Infrastructure, Facilities Management Advisory and Expert Witness Matters.

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We are currently seeking an enthusiastic and dedicated Administration Assistant / Receptionist to provide comprehensive administrative support to our Sydney office, catering to the needs of over 100 staff members. As an integral part of our team, you will play a key role in prioritizing requests and ensuring that all tasks are completed within their respective deadlines. If you possess a strong knowledge of Word, Excel, Outlook, and PowerPoint, we invite you to apply for this exciting opportunity.

Administrative requests may include, but are not limited to:

  • Manage the administration inbox and complete any tasks that come through, as well as categorising emails for other Administration team members
  • Organise all the internal staff events and keep the calendar of events updated. This includes weekly staff lunches, monthly diversity lunches, end of financial year activities and end of year dinners.
  • Answer and forward telephone calls in a professional, timely and efficient manner
  • Greet and welcome clients face to face, including making tea and coffee
  • Book and manage meeting rooms as requested, including catering and maintaining/restoring cleanliness after meetings
  • Assist with IT duties including hardware purchases, staff relocations, meeting rooms & AV requirements and other ad hoc IT related request.
  • Collect and distribute incoming mail. Coordinate outgoing mail on daily basis.
  • Distribute credit cards that are ordered and update the spreadsheet accordingly
  • Work with the HR Administrator to maintain the company’s Reconciliation Action Plan
  • Assist the National Operations Manager with ISO Certifications
  • Work closely with the Marketing team regarding client events that are held onsite, organise catering and other items for boardroom lunches and B2Bs
  • Photocopying, typing, binding and other ad hoc requests
  • Provide administrative assistance to all areas of the business as required

The successful candidate will possess the following skills and attributes:

  • At least 2 years’ experience in a similar position is required
  • Sound knowledge of Word, Excel, Outlook, and PowerPoint
  • Basic knowledge of general IT support would be an advantage
  • Strong organisational skills with an ability to prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Professional telephone etiquette and customer service skills
  • Attention to detail and ability to meet deadlines
  • Proactive and able to work both independently and collaboratively

If you are interested in working for a thriving company where opportunities abound, then please apply with your resume.

MBM has an open, inclusive and supportive culture where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

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