Bidding Coordinator


Bidding Coordinator


MBM is a national independent Australian owned property consultancy specialising in Quantity Surveying, Building Consultancy, Tax & Asset Services, PPP Advisory, Infrastructure, Facilities Management Advisory and Expert Witness Matters.

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Due to continued growth, of our Melbourne office, we are currently seeking Bidding Coordinator who has a Good drafting, proofing and editing skills. This is a busy and fast paced role that will require prioritising requests to ensure all tasks are completed by their deadlines.

The Bidding Coordinator is responsible for assisting the Bidding team in the preparation of tenders and fee proposals in the Melbourne Office.  The incumbent must possess superior technical Microsoft Office skills and able to manage priorities and competing deadlines.

Responsibilities & Duties

  • Write effective, concise and compelling content (bids / proposals / submissions, presentations and source material) .
  • Contribute content to the Knowledge Management platform through development of case studies, CVs, baseline, content and creative elements for pursuits.
  • Write/compile/collate fee proposals/submissions/tenders, ensuring that all required documentation/components are included in a timely manner.
  • Assisting in planning, preparing and project management of publications both internally and externally to maximise brand promotion
  • Preparing fee proposal templates and drafts (including typing, copying, printing, filing/archiving and delivery)
  • Assisting in research on clients for tenders, bids and proposals
  • Setting up and maintaining corporate CVs, project profiles, photos and capability statements
  • Ensuring statements and documents are updated and maintained for tenders and proposals

Qualities & Skills

To effectively perform the duties of Bidding Coordinator, individuals must be able to demonstrate a number of qualities and skills that are essential to the position, which include:

  • Bachelor’s degree in communications or a related field.
  • 1-2 years of experience in a similar role, preferably within a bidding or proposal development environment.
  • Exceptional verbal and written communication skills.
  • Strong organisational skills with the ability to manage multiple projects simultaneously under tight deadlines.
  • Advanced proficiency in Microsoft Office and Canva.
  • Demonstrated ability to work both independently and as part of a team.

 Desirable Qualities:

  • A proactive approach with a keen eye for detail.
  • Excellent interpersonal skills, being well-spoken and presentable.
  • Ability to continuously improve processes and outcomes.
  • Comfortable working under pressure and capable of meeting deadlines.

 What We Offer:

  • An opportunity to grow professionally in a supportive and stimulating work environment.
  • In-house and external learning programs.
  • Engagement with industry functions and client interactions to build networks.
  • Continuous personal and professional development within the company, with a focus on sustainability practices.


If you are motivated, detail-oriented, and looking for an opportunity to advance your career in a fast-paced environment while contributing to sustainable business practices, we would love to hear from you. Join us in shaping the future of our company and making a significant impact through your contributions.


How to Apply:

Please submit your resume and a cover letter detailing your experience and suitability for the role

MBM has an open, inclusive and supportive culture where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

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